What is a check list for Planning Event!

What is a check list?

I would like to help you to organize events giving you control to help in the preliminary planning by providing a checklist of all  items to  be controlled  on an event. A  glossary is provided to help  understanding  terminology .

   The organization of an event can be divided into three phases as follow:

 1) DEVELOPMENT STAGE

Definition of objectives

Any event must have a goal or purpose. There is a separate element of the chain but is interrelated with the other elements set forth below.

Identify the target audience

It is imperative to establish what the public / audience you are targeting the event, in order to meet your expectations.

Budget

The budget is not a simple level plan. It  is necessary to link development activities with implementation activities, make a list of planned expenditures , revenues and associated benefits among others.

Value added

List all those elements that will differentiate the event the customer regarding the competition.

Creativity

It is essential to provide the event elements that remain in the memory of the target audience, performing an event as original as possible within its seriousness.

Program

You must create a series of activities that are interesting to the target audience, to ensure their attendance and interest.

Suppliers

Find businesses that best suit the needs of the customer by considering quality transmitted and budget.

Venue

One of the key parts of event planning  is where you will evaluate and analyze  such critical points  as the weather, the location , the space and the ability of it to be taken into account when choosing the place.

Advertising

To ensure the attendance of the target audience, any event must use different forms of communication, which depend on the client's budget and target audience.

Dispatch of invitations

Report attendees holding the event and then confirm their attendance in order to get a rough idea of ​​the number of people attending.

Planning

Establish what will be the guidelines, the steps to monitor and manage each of the events taking place.

2) IMPLEMENTATION PHASE

Coordination

All parties involved must be coordinated and supervised by the event manager and his team throughout the event, following a general timing that can be broken down as follows:

- Assembly

- Cleaning and Delivery

- Distribution of staff and equipment care

- Accreditations

- Acting as the approved planning (production of the contracted event)

- Supervision and monitoring functions

- Monitoring and control of planning

- Closing

- Bachelor

- Close

3) PHASE CLOSING

Analysis of results

At the end of the event, the client will give its opinion and all the most important aspects will be reviewed to ensure continuous improvement.

Quality

The attendee satisfaction is the main objective. Therefore, their views let you know about the success of the event.

Economic result

You need to make a final assessment of the event to prove their profitability.