"50 Ways to save when planning meeting"

An article written called “50 Ways to save when planning meeting” is a list compelling techniques to reduce budgeting costs. Including areas like, Planning, Hotels/guest rooms, Meeting rooms, Décor and entertainment, Activities and transportation. This research studies the benefits of following certain aspects. Consequently, it is very useful for any individual interested in saving and organizing an event. Some of the most important aspect mentioned in the article is in six areas.

 Planning: choose your location intelligently, use electronic communications instead of print and consider airports hotels, which tend to have lower rates and fewer transportation costs.

 Hotels and guest room, make sure rooms booked after cutoff date are at the contracted rate, disallow early departure fees on rooms, remember if you have to cancel the meeting, put the cancellation funds toward a future meeting at the property, have attrition based on hotel occupancy, so each night the hotel reaches 95 percent occupancy, you pay no attrition

Meeting rooms:

Have standard setup fees and meeting space rental fees waived. If adequate meeting room space is not available and suites are used as breakout rooms, have suite charges waived or reduced.

Audiovisual:

Negotiate discounts with the hotel’s in-house AV provider as part of your preferred-vendor agreements, have service charges waived on local calls, require free high-speed Internet access in staff office and meeting rooms, have free phone lines installed in meeting office

Décor and entertainment:

Require free use of hotel linens and buffet décor, reduce travel expenses by using local entertainment and speakers, reuse table florals at meals, reuse table draping and other decorating materials

Activities and transportation:

Book flights as early as possible—the savings can be significant, seek discounts on golf tee times, bottled waters, and towels on carts, ask for discounts for spa treatments, avoid individual airport transfers when possible; book in groups, check all invoices carefully for billing errors.

Consequently, the article based his research on activities that will improve and reduce cost on budget. It could be consider as a model to follow on planning any mega events. Furthermore, it is an article that could be considered a great tool to follow in planning events.